The 15 Best Workload Management Tools for Your Team 2025

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When internalized pressure builds up beyond our control, it's harder to focus, achieve our goals, or even finish simple tasks. It happens to the best of us! Even your team members.

In fact, stressed employees show 60% more absenteeism and are significantly less effective when at work.

When we have too many things on our plate, we feel scattered, unprepared, and like we don't have enough time to do them. This increases the margin for error, missed deadlines, and yes, absenteeism—the tendency to avoid difficult obligations.

As a project manager, it's difficult to balance overwhelming your team with work and giving them too few tasks, to the point where the project slows down or dangerously falls behind schedule.

Workload management tools are an effective solution for project managers who want to remedy this problem. Luckily, there are plenty of programs to choose from, but this software is an investment! Each tool has specific features to cover different use cases, but which one will be best for your team?

In this article, we'll dive into everything you need to know about effective workload marketing directors email list management and break down 15 of the top workload management tools to help your team get things done without tears.ClickUp Tables Feature Blog CTA

What are workload management tools? Workload management is the process of identifying, monitoring, and managing the work that you and your team are responsible for. This is where your project manager’s skills can really shine – through processes tailored to your team size, industry, use case, and project style.
The overall goal of effective workload management is to make everyone feel satisfied and accountable for their task lists. It can also help members feel more engaged in their work, which translates into higher quality project outcomes.

clickUp Workload view

Use ClickUp's workload view to see who is ahead or behind and easily drag and drop tasks to reallocate resources

Workload management tools are designed to help you create, introduce, and maintain these processes together with your team. All programs have their own advantages, but in general there are some key features that should be considered in order to create functional and organized workload management systems:

Tracking progress
Task prioritization
Task management
Reporting and Outlook Preparation
Deadlines and deadlines
Task dependencies
In-App Chat
Multiple integrations
Using workload management tools also brings many benefits that go far beyond a list of standard features, such as improved collaboration , time management , clearer organization of projects, and much more!