After the letter heading: “Claim for violation of payment terms under supply agreement No...” the nature of the problem that has arisen is described in detail, point by point.
Sample of a claim letter
Source: shutterstock.com
It is necessary to indicate the points of the agreement that were violated by the party, describe the circumstances that led to the emergence of the debt, and indicate the exact amount of the debt on a specific date.
Example
On January 21, 2023, agreement austria email list No. 12s was concluded between Sputnik LLC and Raketa LLC, according to which Raketa LLC was obliged to supply Sputnik LLC with a batch of computer equipment. Based on paragraph 1.5 of the agreement, Sputnik LLC was obliged to pay for the delivered goods within 5 days after shipment. Raketa LLC has fulfilled all obligations, which is confirmed by consignment note No. 123n dated January 24, 2023.
As of February 24, payment from OOO Sputnik has not been received. The total amount of debt is 430,200 rubles 00 kopecks (four hundred thirty thousand two hundred rubles).
Read also!
"How to get contacts from a client: the most effective methods"
Read more
Legal justification for the letter of claim
This part of the claim letter provides references to the relevant legislation governing this issue.
Example
In the sales contract, paragraph 1.5 states that payment for the delivered goods must be received within five days after shipment, and paragraph 12.3 of the contract provides for the accrual of a penalty for each calendar day of delay in payment in the amount of 0.01% of the payment amount. As of February 24, the amount of the penalty is 1,075 rubles 05 kopecks (one thousand seventy-five rubles five kopecks).
Important! The claim letter must clearly indicate not only the amount of debt, but also separately the amount of penalties for a certain period. Otherwise, when you subsequently apply to the court, the claims may not be satisfied.
Example
By the decision of the Arbitration Court of the Sverdlovsk Region in case No. A60-31787/2022, the claims for the recovery of penalties for a period of 9 months in the amount of 550,965 rubles were left without consideration, since the pre-trial claim letter sent by the plaintiff did not contain specific demands for the recovery of penalties.