Structure of the 5S system - Maintaining order

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Set in order
Sorted items need a place to be easily accessible. To do this, items are grouped according to their functional purpose and a specific place is allocated for their placement: a warehouse, a room, a closet or a drawer.

In addition to designating the location, it is important to determine the optimal number of items needed for the job. For example, a production machine requires only one tool. In the office, it is necessary to have only a certain type of printers to avoid confusion with cartridges. In this case, even without the help of an IT specialist, employees will be able to replace the cartridge themselves.

It is also important to maintain order in guatemala mobile phone numbers database production, for which each item should be assigned a permanent place. Watch how you use applications and folders on your computer or keys in a car repair shop. If you use them often, leave them in a visible place, if rarely, put them away. For example, programs that you use every day should be placed on your desktop, and documents that have already been approved can be placed in a special folder called “Approved”.



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Each item is assigned an "address". For example, in a warehouse, the walls, racks, shelves, and storage compartments for boxes of parts are numbered. These numbers determine the "address" for storing items.

To highlight the zones of location of things, marking is used: a drawn rectangle with the name of the zone. This allows you to highlight zones in the workshop, room, on the table and in drawers. You can also specify the maximum number of items in each zone.

The instruments are arranged so that they are easily accessible for taking and returning to their place. The outlines of the instruments can be applied to tables or wall panels for convenience.

Passages between workstations may also be marked to ensure free movement.

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Maintaining cleanliness (Shine)
Cleanliness in the workspace is important. This includes equipment, tools, floors, walls, and other surfaces. If an employee personally monitors the cleanliness of his or her workspace, he or she may notice problems that can be quickly corrected and prevented.

For example, in a large plant, in one of the workshops, a section of the floor was oily and covered in dirt. The machine in this section failed. After inspection, the repair team determined that due to the dirt and oil spilled on the floor, they did not notice in time that the machine mounting bolts had loosened and due to vibration, the machine body cracked, which led to a major breakdown. If the floor in this section had been clean, the expensive equipment would not have been disabled.

Standardize order
Maintaining order in everything is the key to success. Repeating the first three steps of the 5S system should become a habit. For this purpose, standards for maintaining order are drawn up, which all employees follow.

Structure of the 5S system - Standardization

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It is necessary to describe all daily actions of the staff, create instructions and checklists to ensure compliance with the standard.

The workers themselves should monitor the maintenance of checklists, and the managers should monitor this. The staff can evaluate compliance with the 5S system rules themselves. The employee's evaluation should be close to his workplace so that he knows how and which indicators to improve.

Sustain
Training and testing of knowledge on the 5S system should cover all employees, from workers to company directors. Only in this way will compliance with 5S requirements become the norm and part of the corporate culture.