If the email contains attachments, the attachment name should clearly reflect the content of the file so that customers can easily identify and download it. Avoid using default file names, such as "Document1.pdf". Instead, use "[Company Name] - [Product Catalogue] - [Version Number].pdf" so that customers can get the general information without opening the attachment.
2. Attachment size control
An attachment that is too large may cause email delivery failure, slow download, or occupy too much storage space for customers, causing inconvenience to customers. Before sending, compress and optimize the attachment to ensure that the file size is moderate. If the file is too large, consider sharing it using a cloud storage link and briefly explain the norway telegram number database operation method in the email.
3. Attachment compatibility check
Ensure that the attachment format is compatible with the customer's commonly used software to avoid customers getting into trouble because they cannot open the attachment. Common document formats such as PDF are more versatile and should be used as much as possible; if Excel, Word and other formats are used, indicate the software version so that customers can prepare in advance and prevent format incompatibility issues.
Writing foreign trade emails is like a delicate diplomatic game. Every detail is full of profound meaning and should not be underestimated. Only by constantly polishing these details in foreign trade practice and treating each email with a professional, meticulous and caring attitude can we be proficient in the international business stage, win the trust of customers, and open the door to successful trade cooperation.