Document Tracking & Management System: Here Are Mistakes to Avoid in Digital Document Management

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Mistakes to Avoid in Digital Document Management for Business
Why is Effective Digital Document Management Important for Business?
Around 60% of organizations admit to experiencing serious challenges in managing their digital documents effectively ( kintaka.co ). Inefficiency in document management not only hampers productivity, but also risks bringing major losses to businesses. In an era where information is a key asset, poor digital document management can lead to financial losses, legal risks, and loss of important data.

As a business owner, you probably already know the kenya phone number list importance of digital document management, but are you sure you’re avoiding common mistakes? This article will go into detail about these mistakes and provide practical solutions that you can implement right away.

Mistakes to Avoid in Digital Document Management
1. Lack of Adequate Data Security Systems
Digital data is an easy target for hackers. 43% of cyberattacks target small and medium-sized businesses , which often have weak security systems ( vida.id ). Without adequate security measures, sensitive documents such as contracts, customer data, or financial statements can be exposed.

Solution:

Use encryption technology to protect data while it is stored and transferred.
Implement multi-factor authentication (MFA) to ensure only authorized users can access documents.
Use document management software that has security features such as role-based access control.