Kick off: how to engage teams and drive results?

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Are you already familiar with the term kick off and do you know what it means ? Continue reading this article and learn how to engage your work team and boost your business results through it!

What does kick off mean?
Kick off is a term that, translated from English, is similar to “initial kick”. In other words, they align ideas and expectations to execute everything in a smoother and more efficient way.

This meeting is held immediately after planning and only after the team begins executing the tasks in the project. For this stage to be productive, it is necessary to have good planning and the necessary preparation.

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Benefits of implementing kick off meetings
See below the advantages of holding a kick-off meeting with your team!

Align expectations
The kick-off meeting, which is a meeting to align all stakeholders in a bangladesh whatsapp list project, takes place to align expectations. This is the occasion in which the client presents their thoughts and learns about the project milestones. In addition, the kick-off meeting introduces the project managers and team leaders who will move the proposal forward.

Reduce failures
The Kick-off meeting plays a crucial role in starting a project and ensuring its success. It prevents future conflicts and reduces the chances of errors during execution, as work will be more agile and everyone will already know in advance what needs to be done.

Motivate
Participation in the meeting should excite the work team and motivate the client, who will have a good basis for how the project will be carried out. The manager presenting the planning should be a positive professional who inspires confidence in everyone.

Engage
A huge challenge is keeping professionals engaged and focused. That's why it's important to keep the work team up to date on all issues, as this ensures everyone stays focused and understands each other throughout the process.

Elevate positive results
A well-run meeting achieves the desired results and makes tasks easier. Stakeholders should exchange information during the execution of the project to avoid many problems.

Clarify doubts
They will clarify all doubts regarding the project right at the beginning of its execution so that everyone knows where to act within the plan.

How to hold an efficient kick off meeting?
Below are some steps that, if followed, will make it much easier to hold an efficient kick-off meeting :

Align expectations
If expectations are misaligned, each professional will have a different perspective on the project's results. For expectations alignment to be effective, it is necessary to list the points that will be addressed during the meeting. Also, try to determine how the meeting will be conducted and even its duration.

Introduce the team
Certainly, gaining the client's trust right from the start will make them a great ally throughout the project. And one way to start off on the right foot is to simply introduce the team that will develop the solution, briefly mentioning the level of professional experience and knowledge that will add value to the final product.

Efficient communication
Provide contact details for those responsible for the project so that the client can maintain direct contact, establishing a relationship based on trust and cooperation.

Communication channels must be open and accessible. It is important that everyone can exchange ideas and act collaboratively whenever necessary.

Retake the goal
The first practical point addressed is defining the goal. In short, this is a summary of all the points of the project. List everything that will be done, what should not be done and to what extent there is flexibility for changes.

Aligning goals reduces the chances of the project running into problems. Therefore, only start a project once the goals are very well defined.